OMSI - Oregon Museum of Science & Industry
  • 11-Jan-2022 to Until Filled (PST)
  • Finance
  • Portland, OR, USA
  • $90,000 - $100,000 per year
  • Salary
  • Regular - Full-Time

Eligible for health benefits and PTO.


The Controller is responsible for the management and direction of the Accounting Division of the Finance Department and for ensuring the integrity of the general ledger and compliance with generally accepted accounting principles. This position works with all departments in the museum to develop recurring and special reports using a variety of software, and is responsible for the preparation of all general ledger information of the museum. The Controller serves as an advisor on issues concerning the financial management of the museum and develops and administers accounting policy and procedures.


Essential Job Responsibilities

  • Manage and monitor all accounts, ledgers, and reporting systems while ensuring compliance with (1) appropriate GAAP standards and regulatory requirements, (2) federal, state, and local requirements, (3) and private grants and contributions, loans, and contracts;
  • Remain knowledgeable of existing, new, and future legislation, and their impacts on OMSI's financial health, followed by implementing and enforcing consistent accounting policies, practices, procedures, and internal controls;
  • Manage organizational cash flow, including monitoring daily treasury and investment activity, cash forecasting, and accounting for cash transactions between accounts and related restricted and unrestricted funds;
  • Manage accounting month-end close, including preparing and/or reviewing balance sheet reconciliations, preparing and/or reviewing journal entries, completing month-end data upload to budgeting software, and reviewing monthly internal financial statements for accuracy;
  • Serve as the primary contact with external auditing firm to coordinate annual financial audit, annual retirement plan audit, and preparation and filing of annual tax returns and state filings (which includes preparation of audit schedules and implementation of auditor recommendations);
  • Work closely with the VP of Finance and Technology to support the annual budgeting process and the development of long-range cash management and investment strategies;
  • Support accounting operations by posting A/P batches, including bank uploads and regular check-runs. Post A/R batches as needed.
  • Consult with and report to the VP of Finance and Technology on all major decisions regarding any of the above.
  • Lead and supervise OMSI's finance team:
    • Monitor, coordinate, and direct the quality and accuracy of work performed by accounting staff;
    • Responsible for the recruitment, training, mentorship, and managing of accounting team to build a supportive and collaborative environment;
    • Prepare and facilitate the development of individual and team-based workplans;
    • Provide regular 1-on-1s and check-ins.

Working Conditions

  • This position is exempt, paid salaried;
  • This position is regular full-time scheduled for 40 hours/week;
  • You must be fully vaccinated for COVID-19 or qualify for an accommodation under the ADA for medical or religious reasons;
  • This position may occasionally require working on some weekends, holidays, and/or evenings;
  • Physical Demands: 85% sitting, 15% standing, 0% lifting/carrying/pushing 20 lbs;
  • Vision Demands include:
    • Close vision (clear vision at 20 inches of less)
  • Environmental Demands include:
    • Ability to occasionally work in a confined space (vault room).
  • Noise Levels include:
    • Quiet (examples: library, private office)
    • Moderate (examples: business office with computers and printers, light traffic)

Secondary Job Responsibilities

Secondary responsibilities include, but are not limited to, the following:

  • Coordinate all department cross-training;
  • Provide backup coverage for the finance team as necessary;
  • Assume other tasks and responsibilities as assigned by the VP of Finance & Technology.

Knowledge/Skills/Abilities

REQUIREMENTS:

  • Business Practices:
    • Developed organizational, project, leadership, and people management skills that encourage collaboration, team-building, and accountability to meet individual, departmental, and organizational deadlines and deliver measurable results;
    • Effective time management skills, with an emphasis on managing and tracking multiple projects, with a high degree of accuracy-often with overlapping and time-sensitive deadlines;
    • Demonstrated and excellent interpersonal, written, presentation, and verbal communication and customer service skills to work effectively with people of diverse talents and backgrounds;
    • Exercises sound judgement while upholding high integrity and ethical standards;
    • Excellent attention to detail with a high degree of accuracy;
    • Excellent organizational, analytical, and problem solving skills;
    • Demonstrated ability to pivot between individual and team work;
    • Ability to adhere to confidentiality, protocol, and community agreements;
    • Ability to model and support a positive team dynamic with paid and unpaid staff.
  • Accounting and Financial Expertise:
    • Comprehensive and advanced knowledge of accounting principles;
    • Ability to effectively analyze, troubleshoot, and mitigate accounting variances and ensure compliance with financial reporting and other compliance procedures, in accordance with OMSI standards and Generally Accepted Accounting Principles (GAAP);
    • Excellent time management skills, with an emphasis on accounting processes and schedules;
    • Advanced knowledge of Financial Edge, SageIntacct, and/or other financial software;
    • Advanced proficiency with Microsoft Office Excel and Google Sheets;

PREFERENCES:

  • Public accounting experience;
  • Familiarity with nonprofit accounting practices;
  • Developed knowledge of diversity, equity, and inclusion principles;
  • Proficient or native fluency in a second language (non-English);
  • Experience in Salesforce, or other CRM software.

Education & Work Experience

REQUIREMENTS:

  • Bachelor's degree in an industry related to accounting;
  • 8 years of cumulative accounting experience with increasing responsibility:
    • Demonstrated experience leading and managing advanced accounting functions and operations, such as compliance and controls, cash management, audit supervision, and financial reporting;
    • Experience successfully leading and managing a team of accounting professionals;
    • Excellent planning and organization experience, with an emphasis on managing finance systems and policies;
    • Demonstrated experience effectively communicating finance-related policies and procedures with a diverse range of departments and stakeholders.
  • Demonstrated experience or ability to work effectively with people of diverse backgrounds and talents in professional work environments.

PREFERENCES:

  • 5 years of non-profit accounting experience;
  • Nonprofit and/or museum leadership and management experience;
  • Experience working with and/or managing volunteers.

Additional Requirements/Preferences; Including Licenses and Certifications

REQUIREMENTS:

  • Pre-employment checks, such as criminal background, credit, and reference checks.

PREFERENCES:

  • Certified Public Accounting (CPA) or Certified Management Accountant (CMA) certification.
OMSI - Oregon Museum of Science & Industry
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